Service Charge Letter Template UK

The Service Charge Letter Template UK is offered in multiple formats, including PDF, Word, and Google Docs, featuring editable and printable samples for your convenience.

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Service Charge Letter Template UK

Editable – Printable

PDF – 1 PDF – 2

Service Charge Letter Template UK

1. Property Information


2. Leaseholder Information


3. Service Charge Account Period

4. Summary of Charges

5. Detailed Charge Breakdown

6. Total Amount Due

7. Payment Instructions

8. Important Notes

9. Contact Information

10. Acknowledgment

11. Declaration and Signatures



PDF

WORD

Examples

Service Charge Letter Template UK (1)
To:
[Name of the Leaseholder]
[Leaseholder’s Address]
[Date]
From:
[Name of the Service Provider/Management Company]
[Provider’s Address]
Subject:
Service Charge for the Period [Start Date] to [End Date]
Dear [Leaseholder’s Name],
We are writing to inform you of the service charge applicable for the mentioned period in relation to your property at [Property Address].
1. Overview of Service Charges:
This service charge covers essential communal services provided such as:
– Building maintenance
– Cleaning services
– Gardening and landscaping
– Electricity for communal areas
– Contribution to the reserve fund
2. Total Service Charge:
The total service charge for the specified period is [Total Amount]. This amount has been calculated based on the anticipated costs and prior year’s expenditures.
3. Payment Details:
Payments are due as follows:
– Total Amount: [Total Amount]
– Due Date: [Payment Due Date]
– Payment Methods: [Bank Transfer, Cheque, etc.]. Please include your property reference number with your payment.
4. Breakdown of Charges:
A detailed breakdown of the charges is attached for your reference:
– Maintenance Costs: [Amount]
– Utilities: [Amount]
– Management Fees: [Amount]
– Insurance: [Amount]
– Other Expenses: [Details and Amounts]
5. Queries:
If you have any questions regarding this service charge or wish to discuss it further, please do not hesitate to contact us at [Provider’s Phone Number] or [Provider’s Email].
Thank you for your attention to this matter.
Yours sincerely,
[Signature of the Service Provider]
[Name of the Service Provider]
[Position, if applicable]
Service Charge Letter Template UK (2)
To:
[Name of the Leaseholder]
[Leaseholder’s Address]
[Date]
From:
[Name of the Service Provider/Management Company]
[Provider’s Address]
Subject:
Notice of Service Charge for [Property Address]
Dear [Leaseholder’s Name],
We hope this letter finds you well. We are writing to notify you of the service charge due for the period from [Start Date] to [End Date].
1. Total Service Charge Calculation:
The total amount payable for the period is set at [Total Amount]. Details of how this figure was calculated can be found in the attached documentation.
2. Payment Terms:
Your service charge payment is due by [Payment Due Date]. Please ensure that payment is made via [Payment Method] to avoid any late fees.
3. Itemized Summary:
– Grounds Maintenance: [Amount]
– Cleaning Services: [Amount]
– Repairs and Maintenance: [Amount]
– Insurance: [Amount]
– Management Fees: [Amount]
4. Provision for Disputes:
If you wish to contest any charges or seek clarification regarding the service charge, please inform us before [Dispute Period] to ensure all concerns are addressed promptly.
5. Contact Information:
For any queries related to this letter, contact us at [Provider’s Phone Number] or via email at [Provider’s Email].
Thank you for your cooperation.
Yours faithfully,
[Signature of the Service Provider]
[Name of the Service Provider]
[Position, if applicable]

Printable

PDF – 1 PDF – 2

Service Charge Letter Template UK